The Schedule page is used to configure and manage the conference scheduling rules, so that a conference can be automatically activated on the date and time. The Scheduling service may also be configured to send invitation emails to the participants asking them to join the conference or informing about a new conference.
Note: The table on this page is displayed in a read-only mode for the users authenticated as participants.
The Schedule page consists of a table that lists all scheduling rules configured for the corresponding conference. When a scheduled conference is activated, all participants with dial-out option enabled will be dialed.
Following functional buttons are present on the page to manipulate with the scheduling rules in the table:
Add functional button moves to the Add Entry page where a new schedule rule can be configured. Page consists of following components:
A group of radio buttons used to select the frequency of the scheduled conference:
Once - the calendar date (month, day, year) should be specified for this option.
Daily
Weekly - weekdays when scheduling out to be activates should be selected for this option. Use Select All and Select None to select or deselect all weekdays.
Monthly - the day should be selected for this option.
Annually - the calendar day and the month should be selected for this option.
In the Time text fields, the time of the scheduled conference activation should be defined. The time selected in these fields will be considered according to the system Time/Date Settings.
The Allow Participants to join conference before Conference Activation checkbox selection allows participants to dial in to the conference before conference activation. During this period, participants will be able to communicate with each other. However, this does not mean that the conference is activated; the participants will be dialed out (if any) and the recording will start (if configured) only after the configured scheduled time comes.
The Send Mail before Conference Activation checkbox enables email notification delivery to the participants before the conference activation. The text field requires the timeout (in minutes) before the conference activation when the email notifications to the conference participants with Email Address configured from the Add Participants page should be delivered. This option is only valid if the Email Address is configured for the participant.
The Send Mail on behalf of text field requires an email address or a conditional name related to the conference to be transmitted in the From field of the email notifications.
Edit opens the Edit Entry page where the schedule settings may editted.
Delete removes the selected schedules from the Schedule table.
Select all checks all existing schedules in the table.
Inverse selection inverses the current selection (if no records are selected, clicking on inverse selection will check all records).